Here are the most Frequently Asked Questions regarding Being A Workshop Instructor.
There are two ways. One, our Workshop Chair may reach out to you with an invitation to teach. Two, you can express interest to the current Workshop Chair directly via email.
Information about Teaching Workshops for the WCG is online.
We are happy to work with you. You'll want to come up with an idea that's well defined and bounded in scope, making sure it's a subject you're comforabe with. Work out a simple outline of what your class will teach, what items the students will need, and how long your class will last. The Workshop Chair will help you get your class scheduled and then hand you off to contracting.
We suggest starting with a smaller class and soliciting initial students for feedback about what more to include, what to remove, what they liked, and what else they'd like to see.
We would like to focus on small, intimate classes ranging from 4 to 20 students that are instructional in technique and style. Students typically fall into new comer, beginner, intermediate, advanced, and master based on their familiarity and personal experience with a topic; classes aimed at a particular target audience have been received well.
Until at least 2021, our workshops will be online, due to COVID.
Yes. We want to ensure the instructor can “see” all students when in Gallery View in Zoom. Depending on the instructor’s preference, the class size may be limited to 18-24 students.
What we are trying to do is keep the classes intimate, so that the students can interact with the instructor, ask questions, and get direct one-on-one attention.
For very rare and specialized cases, we might go as low as 4, and we have the techincal ability to go over somewhat over 100.
We welcome the opportunity to invite instructors back for repeated classes. And, for instructors that would like to lecture to larger audiences, while we're not the venue for that, we would be more than happy to direct you to some.
If not enough students sign up to either meet your minimum requirements, or for the WCG to cover your instructor fee, our expenses, and make adaquate profit for holding the workshop, then the class will be canceled, and you'll be notified your services are not required.
The Workshop Chair may have more insight as to whether there was a scheduling conflict with another event, disinterest in the topic, whether the price was too high, the class was held at an inconveinent time, whether the duration was too short or too long, whether it was too similar to prior content, etc. You can always try again.
Not at this time, and given the COVID-19 outbreak that may not happen until late 2021, if then.
It helps, but with larger class sizes we have a moderator that can handle the details of admitting the right students into the class, field their questions and direct them to you at appropiate times, and so forth.
So far all our instructors to date have allowed us to record their classes. And, we give priority to instructors that do.
Copyright of the presentation resides with the instructor, but the WCG asks for licensing to use portions in future marketing of workshops in general.
We are still exploring ways in which previously recorded presentations might be made available to the membership, with passive residual compensation paid to instructors.
Absolutely. Our Workshop Committee will work with you every step of the process.
It is mandatory.
Only the WCG Legal representative (the VP) has the authority to modify the terms of the contract and set payment rates.
Only the WCG Treasurer is able to make payments to instructors.
Having a contract spells out expectations and prevents surprises, it helps us track and insure our instructors are paid promptly, and it provides the necessary paperwork required by IRS audits to retain our tax-exempt status as a compliant registered non-profit.
The WCG utilizies PayPal to make payments to instructors.
This has proven to be faster than issuing a check, and it is less complex and less expensive than trying to wire money transfers internationally.
Basically it's your expenses plus desired profit. As an instructor, you'll want to decide what your time and skill are worth and what expenses you have. Excessively high rates may drive students away from signing up from your class, but don't low-ball yourself either, be sure to ask for what you're worth. Likewise, you'll want to include the cost of class supplies, but don't forget items like travel and currency exchange rates either.
Note that the purpose of the WCG, in addition to providing educational content for its membership and being supportive of instructors, is doing so in order to make a profit so that it can continue providing other services to its members (like Scripsit, directories, host the WCG web site, market member services, etc.) and perform public outreach, and needs to also cover its own costs (of services like Zoom, physical facilities, storage, moderators, etc). As such, the price of the workshop online will be more than just how much the instructor is asking, since it includes the WCG's expenses and profit as well.
Yes. This also provides a tracable transaction for audit purposes.
The WCG only pays in United States Dollars ($ USD). The WCG covers all PayPal infrastructure related transactions fees to make a payment, and does not pass these on to instructors. It is illegal for the WCG to make "family payments" to avoid fees; additionally, doing so would jeapordize our non-profit status with the IRS.
Instructors are responsible for any currency-exchange fees, just as they would be as if they received a check or some other form of payment. Exchange rates are in constant fluctuation and differ for various countries; please make sure your class fee covers for this (and any other expenses).